Recruiter Playbook: Ghost-Proof Scripts for Every Stage of the Offer Process

Recruiter Playbook: Ghost-Proof Scripts for Every Stage of the Offer Process

Recruiter Playbook: Ghost-Proof Scripts for Every Stage of the Offer Process

You’ve got the candidate. You’ve got the offer. What you need now is the *right words* — the ones that keep them engaged, informed, and committed from “Congrats!” to “Welcome aboard!”

This playbook is your go-to collection of **ghost-proof recruiter scripts**, designed to keep the conversation human, warm, and proactive — exactly what candidates crave.

Powered by insights from https://offerghost.com — your weapon against offer stage drop-offs.

📩 Script #1 – Final Interview Wrap-Up

When to use: Right after the last round.

Hi [Candidate Name],

Great speaking with you today — we’re really impressed by your experience and energy!

Our team will now review the final feedback, and I’ll be your point of contact throughout the next steps. Expect an update from me by [day/date], and feel free to reach out in the meantime if you have questions.

Thanks again — we’re excited about the possibility of working together!

— [Your Name]

📃 Script #2 – Offer Rollout Message

When to use: Immediately when sending the offer letter.

Hi [Candidate Name],

Congratulations! 🎉
We’re thrilled to extend you an offer for the [Job Title] position at [Company Name].

I’ve attached the official offer letter, and I’d be happy to walk you through it over a quick call. Let me know when’s a good time!

We’re really looking forward to welcoming you to the team.

— [Your Name]

✅ Script #3 – Offer Accepted Follow-Up

When to use: Within 24 hours after acceptance.

Hi [Candidate Name],

Thank you again for accepting our offer — we’re excited to have you on board! 🙌

You’ll soon receive a preboarding pack with key information (joining date, team intro, tech setup, etc.).

Your hiring manager [Manager Name] is also looking forward to connecting — we’ll schedule a quick welcome chat this week.

Let’s make this a smooth transition together!

— [Your Name]

📅 Script #4 – Weekly Touchpoint Before Joining

When to use: Once a week until Day 1.

Hey [Candidate Name], just checking in! 👋

Hope you’re doing well — we’re getting everything ready for your Day 1.

Let me know if you have any questions, or if you’d like to connect with a teammate before joining.

PS: Here’s a little something from the team: [Insert team selfie, culture video, or fun fact].

— [Your Name]

🎉 Script #5 – One Day Before Joining

When to use: Day before they start.

It’s almost go-time, [Candidate Name]! 🎊

Just a reminder that your Day 1 is tomorrow — [date] at [time]. You’ll be meeting [manager/team] and getting access to everything you need.

We’re all pumped to finally have you with us. Sleep well, we’ll see you soon!

— [Your Name]

🔁 Script #6 – If They Start to Go Silent

When to use: If there’s a delay in response after acceptance.

Hey [Candidate Name],

Just wanted to check in — hope everything’s okay on your end! Let me know if there’s anything holding you back or anything you’d like to clarify before your start date.

We’re here to support you and want to make sure you’re feeling good about the transition.

Talk soon!

— [Your Name]

Conclusion

Hiring isn't just about processes — it's about people. These scripts help you maintain momentum, build trust, and prevent drop-offs by staying one step ahead with clear, warm, and timely communication.

Want to automate these scripts into a follow-up sequence? Grab the full ghost-proof messaging kit at https://offerghost.com and level up your recruitment game — no more ghosts, just great hires.

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